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Managing Director - NCYC

Company: College of Saint Benedict
Location: Saint Joseph
Posted on: September 13, 2020

Job Description:

Managing Director - NCYC | . page has loaded.

Saint John's University - Collegeville, MN

Job Type

Position Summary The National Catholic Youth Choir (NCYC), a program of Saint John's University, invites applications for the part-time (non-benefit eligible) position of Managing Director. The appointment is approximately 10-15 hours/week with increased hours for programs and events throughout the year, such as summer camp.

Reporting to the Executive Director, the Managing Director is responsible for promotion and marketing as well as programmatic and administrative aspects of the choir program. This includes website maintenance and advertising; program scheduling and management of activities; budgeting and finances; development and fundraising, communication and correspondence; database maintenance; purchase of supplies and managing of inventory; organizing and archiving program documentation; alumni relations; and supervision of student office workers.

Saint John's University (SJU) is a Catholic university in the Benedictine tradition enlivened by values of community, hospitality, stewardship, and justice. The university is dedicated to cultivating an equitable, inclusive community founded on respect for all persons. Students, staff and faculty from many diverse belief systems and backgrounds collectively bring a rich dimension to the academic, cultural, and religious experience at SJU. Learn more in our  Statement on Diversity  and in our brochure regarding  Higher Education in the Catholic and Benedictine Tradition .

With a total enrollment of approximately 1600 students, SJU has a unique coordinate partnership with the College of Saint Benedict (CSB), a liberal arts college for women. CSB and SJU are committed to the holistic and transformational development of women and men within the context of a unified, coeducational experience. All students, faculty, and staff have the opportunity to experience and engage with the two institutions. For further information, see  http://www.csbsju.edu/about  .

SJU offers a competitive compensation program.

Responsibilities Promotion and Marketing

Develop and implement annual marketing plan and budget to solicit applications, and promote the program, and off-campus concert/liturgy engagements.

Develop all marketing materials (print and electronic ads, letters, inserts, email blasts, post cards, flyers, news releases, marketing videos, search engine, website postings, and blogs).

Annually develop a publicity packet for all concert organizers.

Work with concert sites in identifying local promoters.

Website Development and Management Maintain website, including archiving of all web content.

Ensure that vocal parts and rehearsal and audition music are posted in a timely manner.

Program Management Plan for the annual camp and concert tour, working collaboratively with the Executive Director and Conductor.

Secure tour locations in the Fall for the following summer.

Annually update and process program applications and forms and process audition recordings.

Prepare a daily schedule for the camp and tour.

Oversee scheduling and payment of speakers and presenters during camp.

Develop and implement health and safety guidelines.

Maintain binder of contacts, program activities, maps, meal locations, and other needed materials for off-campus performance sites.

Survey choristers and parents, and participate in staff evaluation meeting.

Budget and Finances Manage all program funds according to university accounting policies and procedures, including the coding, processing, and approval of all income and expenses.

Develop and manage an annual budget, including year-end financial report.

Maintain accurate, up-to-date, financial records.

Fundraising Implement annual solicitation mailings to all donor groups.

Process donations in conjunction with the Development office, and maintain up-to-date donor contact information.

Assist the Executive Director in finding new donors and funding sources.

Correspondence and Communication Correspond with participants, their families, staff, and internal and external partners in a timely manner.

Maintain positive, professional relationships with internal partners who provide products and services to the program.

Maintain positive, professional relationships with external partners who provide products and services to the program, promote the program, encourage participation, host concerts, make donations etc.

Notify applicants of their acceptance or non-acceptance in a timely manner.

Communicate elements of the program to staff before, during, and after camp to assist them in being aware of their responsibilities and duties.

Communicate all expectations to tour hosts and concert organizers.

Thank concert organizers with gifts and cards in a timely manner.

As possible, develop outreach to NCYC Alumni Organization and update contact information.

Supplies, Inventory and Purchasing Order music and secure copyright permission, as needed.

Maintain inventory of all choral music.

Maintain, purchase and inventory all program and office supplies, as needed.

Database Management, Organizing and Archiving Documentation Maintain a database of concert sites past, present and future.

Maintain a database system to organize contacts including alum, donors, schools, churches, organizations and individuals.

Maintain a system for archiving all paper documents and electronic data.

Hiring and Supervision of Student Workers and Camp Staff Hire, train, and supervise student office workers.

Keep the NCYC Staff Handbook up-to-date and distribute it to all staff.

Ensure all job descriptions are up-to-date and all university hiring procedures and policies are followed.

Post job positions, process applications, and secure references.

Coordinate the interviewing and selection of camp staff; process hiring and time sheet approval.

Ensure background checks and safe driving course recommendations are up-to-date for all staff.

Coordinate camp staff orientation training session and pre/post-camp meetings.

Qualifications Required:

Post-secondary education

Related professional experience

Excellent communication and interpersonal relations skills representing the NCYC professionally with all internal and external constituents

Strong organizational and time-management skills

Ability to work independently, set priorities, and multi-task

Strong attention to detail and excellent proofreading skills

Advanced computer skills, with proficiency in the Microsoft Office Suite, Publisher, Adobe Acrobat and Photoshop. Proficiency in internet research and website software such as Expressions Web or Ingeniux.

Valid driver’s license and a vehicle for occasional assignments requiring driving

Ability to work a varied schedule

Preferred: Ability to support the mission of the Choir, including the religious and musical objectives, in accord with the Catholic and Benedictine character of Saint John’s University.

Entrepreneurial ability to develop and expand the program, in collaboration with the Executive Director and Conductor.

To Apply Applications are accepted online by clicking on " Apply " above. Candidates should complete the full application and submit a cover letter and resume.

If you require an accommodation to participate in the Saint John's University hiring process, please contact Human Resources at (320) 363-2508 or  employment@csbsju.edu .

It is the policy of SJU to conduct a pre-employment background check. An offer of employment is contingent upon a successful background check.

Saint John's University is an Affirmative Action/Equal Opportunity Employer.

Agency College of Saint Benedict/Saint John's University, Order of Saint Benedict

Keywords: College of Saint Benedict, Saint Joseph , Managing Director - NCYC, Other , Saint Joseph, Missouri

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