Managing Director - NCYC | . page has loaded.
Saint John's University - Collegeville, MN
Position Summary The National Catholic Youth Choir (NCYC), a
program of Saint John's University, invites applications for the
part-time (non-benefit eligible) position of Managing Director. The
appointment is approximately 10-15 hours/week with increased hours
for programs and events throughout the year, such as summer
Reporting to the Executive Director, the Managing Director is
responsible for promotion and marketing as well as programmatic and
administrative aspects of the choir program. This includes website
maintenance and advertising; program scheduling and management of
activities; budgeting and finances; development and fundraising,
communication and correspondence; database maintenance; purchase of
supplies and managing of inventory; organizing and archiving
program documentation; alumni relations; and supervision of student
Saint John's University (SJU) is a Catholic university in the
Benedictine tradition enlivened by values of community,
hospitality, stewardship, and justice. The university is
dedicated to cultivating an equitable, inclusive community founded
on respect for all persons. Students, staff and faculty from many
diverse belief systems and backgrounds collectively bring a rich
dimension to the academic, cultural, and religious experience at
SJU. Learn more in our Statement on Diversity and in
our brochure regarding Higher Education in the Catholic and
Benedictine Tradition .
With a total enrollment of approximately 1600 students, SJU
has a unique coordinate partnership with the College of Saint
Benedict (CSB), a liberal arts college for women. CSB and SJU are
committed to the holistic and transformational development of women
and men within the context of a unified, coeducational experience.
All students, faculty, and staff have the opportunity to experience
and engage with the two institutions. For further information,
see http://www.csbsju.edu/about .
SJU offers a competitive compensation program.
Responsibilities Promotion and Marketing
Develop and implement annual marketing plan and budget to
solicit applications, and promote the program, and off-campus
Develop all marketing materials (print and electronic ads,
letters, inserts, email blasts, post cards, flyers, news releases,
marketing videos, search engine, website postings, and blogs).
Annually develop a publicity packet for all concert
Work with concert sites in identifying local promoters.
Website Development and Management Maintain website, including
archiving of all web content.
Ensure that vocal parts and rehearsal and audition music are
posted in a timely manner.
Program Management Plan for the annual camp and concert tour,
working collaboratively with the Executive Director and
Secure tour locations in the Fall for the following
Annually update and process program applications and forms and
process audition recordings.
Prepare a daily schedule for the camp and tour.
Oversee scheduling and payment of speakers and presenters during
Develop and implement health and safety guidelines.
Maintain binder of contacts, program activities, maps, meal
locations, and other needed materials for off-campus performance
Survey choristers and parents, and participate in staff
Budget and Finances Manage all program funds according to
university accounting policies and procedures, including the
coding, processing, and approval of all income and expenses.
Develop and manage an annual budget, including year-end
Maintain accurate, up-to-date, financial records.
Fundraising Implement annual solicitation mailings to all donor
Process donations in conjunction with the Development office,
and maintain up-to-date donor contact information.
Assist the Executive Director in finding new donors and funding
Correspondence and Communication Correspond with participants,
their families, staff, and internal and external partners in a
Maintain positive, professional relationships with internal
partners who provide products and services to the program.
Maintain positive, professional relationships with external
partners who provide products and services to the program, promote
the program, encourage participation, host concerts, make donations
Notify applicants of their acceptance or non-acceptance in a
Communicate elements of the program to staff before, during, and
after camp to assist them in being aware of their responsibilities
Communicate all expectations to tour hosts and concert
Thank concert organizers with gifts and cards in a timely
As possible, develop outreach to NCYC Alumni Organization and
update contact information.
Supplies, Inventory and Purchasing Order music and secure
copyright permission, as needed.
Maintain inventory of all choral music.
Maintain, purchase and inventory all program and office
supplies, as needed.
Database Management, Organizing and Archiving Documentation
Maintain a database of concert sites past, present and future.
Maintain a database system to organize contacts including alum,
donors, schools, churches, organizations and individuals.
Maintain a system for archiving all paper documents and
Hiring and Supervision of Student Workers and Camp Staff Hire,
train, and supervise student office workers.
Keep the NCYC Staff Handbook up-to-date and distribute it to all
Ensure all job descriptions are up-to-date and all university
hiring procedures and policies are followed.
Post job positions, process applications, and secure
Coordinate the interviewing and selection of camp staff; process
hiring and time sheet approval.
Ensure background checks and safe driving course recommendations
are up-to-date for all staff.
Coordinate camp staff orientation training session and
Related professional experience
Excellent communication and interpersonal relations skills
representing the NCYC professionally with all internal and external
Strong organizational and time-management skills
Ability to work independently, set priorities, and
Strong attention to detail and excellent proofreading skills
Advanced computer skills, with proficiency in the Microsoft
Office Suite, Publisher, Adobe Acrobat and Photoshop.
Proficiency in internet research and website software such
as Expressions Web or Ingeniux.
Valid driver’s license and a vehicle for occasional assignments
Ability to work a varied schedule
Preferred: Ability to support the mission of the Choir,
including the religious and musical objectives, in accord with the
Catholic and Benedictine character of Saint John’s University.
Entrepreneurial ability to develop and expand the program, in
collaboration with the Executive Director and Conductor.
To Apply Applications are accepted online by clicking on " Apply
" above. Candidates should complete the full application
and submit a cover letter and resume.
If you require an accommodation to participate in the Saint
John's University hiring process, please contact Human
Resources at (320) 363-2508 or email@example.com
It is the policy of SJU to conduct a pre-employment
background check. An offer of employment is contingent upon a
successful background check.
Saint John's University is an Affirmative Action/Equal
Agency College of Saint Benedict/Saint John's University, Order
of Saint Benedict